Office Registrar

Head of Office: Abeldinova Zhanar Smagulovna

Goals

The primary goal of the Office Registrar is to support the organization of the educational process within the credit-based learning system. The department ensures the quality and transparency of academic recordkeeping and student knowledge assessment.

Tasks

• ▪ Registration of full academic history of students
• ▪ Organization of current, midterm, and final assessments
• ▪ Academic performance monitoring and control
• ▪ Maintenance of academic ratings
• ▪ Supervision of the educational process
• ▪ Tracking student enrollment and academic progression
• ▪ Pre-archival storage of student documents
• ▪ Compilation of statistics and preparation of statistical reports

Functional Responsibilities

• ▪ Formation of academic groups and class streams
• ▪ Preparation of orders regarding student academic status
• ▪ Assessment sheet preparation for all types of evaluations
• ▪ Calculation of academic performance ratings
• ▪ Maintenance of student personal records
• ▪ Credit tracking across all academic periods
• ▪ Organization of summer semesters, academic recovery, and curriculum alignment
• ▪ Accurate and complete management of academic documentation
• ▪ Preparation of documents for vacant scholarship assignments
• ▪ Issuance of orders for state, merit-based, and presidential scholarships
• ▪ Preparation of travel reimbursement documents for grant-funded students
• ▪ Administration of student transfers, reinstatements, withdrawals, and repeats
• ▪ Preparation of relevant administrative orders
• ▪ Secure handling of diploma forms and official supplements
• ▪ Submission of national academic performance and student mobility reports
• ▪ Issuance of academic certificates, transcripts, and student records
• ▪ Distribution of credentials for AIS “Study Space”
• ▪ Monitoring and ensuring relevance of student data in AIS “Study Space”
• ▪ Preparing honors diploma candidate lists

Contacts

Address: 45a Baimukhanov Street, Atyrau
Building №10, Office 102

Working Hours

Monday – Friday: 08:30 – 18:00
Lunch break: 12:30 – 14:00